The multi-dimensional face of live web conferencing

A recap of the old system

A harassed secretary would call up the attendees and make sure they got the date and venue right. Then she would go about photocopying reams of fat company reports to circulate to all the attendees and ensure that they all had them before the conference began. Then she would book a conference venue either at the company itself or at an alternate location. All the bills would be sent to accounts. Then the conference would

finish with pencil notes to mark edits and amendments in the reports. The same harassed secretary will now retype the document and make a dozen copies (there goes more paper) to circulate all over again.

A comprehensive support system

Cutting through the geek speak, a live web conference simply means a set of people who come onto the internet at the same time to able to talk to each other just as if they were sitting across a table. Live web conferencing supports sharing and editing of documents online. Conferences involve the discussion of issues by referring to the relevant documents.

These documents are typically annual or sales reports that need inputs from several departments. Conferencing may also revolve around presentations that are made to all the participants. All good live web conferencing software can support presentations online.

Online conferencing combines the advantages of audio conferencing and video conferencing. This simultaneity of sharing data and presenting information makes live web conferencing a powerful communication tool. In addition to these advantages, online conferencing uses much less paper than a real one. Reduction of expenses, reduction of time, reduction of effort, reduction of paper wastage; It’s a must-have feature for every professional organization striving to improve corporate communication.

Equipment to support live web conferencing

The many advantages of live web conferencing might suggest that it requires an expensive equipment set-up with lots of computer geeks pottering around to install the system. That’s not true. Live web conferencing requires only minimal web technology like a reliable and speedy internet connection; high quality microphones and webcams and finally getting a reputed live online conferencing host. These can be found online. Decide on a good host who offers value for money.

Registration

Web conferencing will require fees but these are nominal compared to the staggering costs of a traditional conference.

Summary

Live conferencing has all the features of conferencing face-to-face across a table and eliminates its disadvantages. It is able to offer flexibility and cost saving while maintaining the quality of a genuine conference intact. The company organizing the conference has everything to gain and nothing to lose by adopting this idea and adapting to new age technology.

With more companies expanding operations across the globe, online conferencing provides invaluable support to the decision making process.